Fax Number
by Matt Gerchow
Learn how legal issues can determine the faxing strategy in a business and what to consider when choosing where faxes should be sent.
In some countries, a facility that maintains archives and even a court of law will not recognize an electronic signature. A business that operates in such a location should make a point of having a fax number that is linked to a traditional style machine. That would be one that utilizes the standard PTSN and telephone lines.
That way, the executives at that business can more easily complete the legalities that surround the signing of a contract. Members of their staff simply obtain a copy of any faxed signature. That copy will be recognized by any archiving facility or any court of law, within the county where those same executives have chosen to operate.
Recently, however, a growing number of companies have decided to use a faxing service. In that case, the fax number given to clients is the one linked to that service. That decision often reflects a companys budget concerns. It eliminates the need for an added line, an added set of wires and the need for special paper.
This arrangement relies on the efficient operations carried out by a center that is referred to as RingCentral. It receives and stores incoming faxes. It then reroutes those faxed documents, either on paper or via email. The workers at such a business can complete the faxing of outgoing documents right at their own desktop computer.
As a result, all documents handled within that company can be used as supporting evidence in a courtroom. None of them has brittle print on thermal paper. None of them has an eradicable image-facing coating, of the sort not recognized by legal professionals. Hence, by doing their faxing in the most efficient manner possible, one group of executives has avoided any unnecessary legal problems.
Test drive RingCentral and fax free for 30 days
In some countries, a facility that maintains archives and even a court of law will not recognize an electronic signature. A business that operates in such a location should make a point of having a fax number that is linked to a traditional style machine. That would be one that utilizes the standard PTSN and telephone lines.
That way, the executives at that business can more easily complete the legalities that surround the signing of a contract. Members of their staff simply obtain a copy of any faxed signature. That copy will be recognized by any archiving facility or any court of law, within the county where those same executives have chosen to operate.
Recently, however, a growing number of companies have decided to use a faxing service. In that case, the fax number given to clients is the one linked to that service. That decision often reflects a companys budget concerns. It eliminates the need for an added line, an added set of wires and the need for special paper.
This arrangement relies on the efficient operations carried out by a center that is referred to as RingCentral. It receives and stores incoming faxes. It then reroutes those faxed documents, either on paper or via email. The workers at such a business can complete the faxing of outgoing documents right at their own desktop computer.
As a result, all documents handled within that company can be used as supporting evidence in a courtroom. None of them has brittle print on thermal paper. None of them has an eradicable image-facing coating, of the sort not recognized by legal professionals. Hence, by doing their faxing in the most efficient manner possible, one group of executives has avoided any unnecessary legal problems.
Test drive RingCentral and fax free for 30 days